Article ID: 8735

Correcting a GST/HST Imbalance When the Difference Begins After Your PCLaw Start Date

An imbalance between the GST/HST Journal and G/L also appears as difference in the Journal/G/L column under the GST/HST Payable section of the G/L Reconciliation Report.

Take the following steps to reconcile differences that appear under the Journal/G/L column if the imbalance begins after your PCLaw start date:

  1. Make a backup of the PCLaw data.
  2. Click G/L and select Statements... to open the Statements window.
  3. Click to check the General Ledger box under the Statement Selection options and select GL in the Template box.
  4. Click to uncheck the other three Statement Selection options.
  5. Select the Selected option in the G/L Account Selection box and click Select... to open the List - G/L Accounts window.
  6. Click to check mark the GST/HST Payable G/L Account (2400).
  7. Click OK to return to the Statements window.
  8. Enter the first day of the imbalance in both the Start Date and End Date boxes.
  9. Click to check the Detailed Report box.
  10. Click to check mark Screen in the Output box.
  11. Click OK to generate the General Ledger report for the day of the imbalance.
    NOTE: Click Yes if you get the Do you want to re-read G/L information? prompt.
  12. Click Reports, select Journal, and Goods and Services Tax.. to open the Goods and Services Tax window.
  13. Enter the first day of the imbalance in both the Start Date and End Date boxes.
  14. Select Output options.
  15. Leave all other fields and report options at their default values.
  16. Click OK to run the report.
  17. Compare the items in both of the Tax columns under Paid Out and Billed Out on the GST/HST Journal to the debits and credits to GST/HST Payable G/L 2400 account on the G/L Statement.
  18. Double-click any items that appear on the G/L Statement for the GST/HST Payable G/L 2400 account but do not appear on the GST/HST Journal, and change the G/L allocation on the entries to something other than the GST/HST Payable G/L 2400 account.
    NOTE: If you get the This entry is in a closed period and cannot be changed prompt, click OK and take either of the following actions:
    • Enter a G/L Adjustment in the amount of the imbalance to reallocate the item from the General Liabilities G/L account to the correct G/L account.
    • Reopen your months back to the date of the entry and change the G/L allocation on the transaction to something other than the General Liabilities G/L account.