Article ID: 8930

Correcting Retainers Using the BillFlow Manager

You can edit retainers in the BillFlow Manager using the Correct-General Retainer window.

Take the following steps to correct a retainer using the BillFlow Manager:

  1. Click Billing and select BillFlow Manager... to open the BillFlow Manager window.
  2. Select the BillFlow that you want to use from the BillFlow Name drop-down list.
  3. Click the Retainers tab.
  4. Double-click the retainer that you want to change to open the Correct - General Retainer window.
  5. Enter a bank account in the Acct box.
  6. Accept or change the receipt number in the Rcpt # box.
  7. Enter the payee's name in the From box.
  8. Enter a date in the Date box.
  9. Enter the amount in the Amount box.
  10. Select an explanation code or enter an explanation in the Explanation box.
  11. Enter a matter nickname in the Matter box.
  12. Select a Payment Method from the drop-down list.
    NOTE: You only need to complete this step if you enable the Use Deposit Slips feature.
  13. Enter the name of the bank from which the transaction originated in the Originating Bank box.
    NOTE: You only need to complete this step if you enable the Ask for Originating Bank feature.
  14. Enter the amount of the retainer in the Amount column under Allocation. If you need to allocate the receipt to multiple G/L accounts, enter the value of each allocation on a separate line.
  15. Enter a general ledger account in the G/L Acct column for each allocation.
  16. Click Hold to put a seven day hold on the receipt.
    NOTE: If a bill includes a held retainer, the program prompts you at the time of billing.
  17. Click Print to open the Additional Receipt Information window and print the receipt.
  18. Click OK to save and post.