Article ID: 8733

Correcting an Accounts Payable Imbalance When the Difference Begins on the Day After Your PCLaw® Start Date or Prior and there Are no Closed Months

An imbalance between the Payable Listing and G/L also appears as difference in the Journal/G/L column under the Accounts Payable section of the G/L Reconciliation Report.

Take the following steps to reconcile differences that appear under the Journal/G/L column if the imbalance begins the day after your PCLaw start date or prior and there are no closed months:

  1. Click File, select Vendor, and Open Vendor... to open the Select Vendor window.
  2. Double-click inside the Vendor to be Selected box to open the Pop Up Help - Vendors window.
  3. Click to highlight a vendor name, and click Change to open the Change Vendor window.
  4. Click the Opening Balances tab.
    NOTE: The Opening Balances tab is not available after you close your first month. Follow the troubleshooting steps under The imbalance begins on the day after your PCLaw start date or prior and there are months closed if you do not see the Opening Balances tab.
  5. Enter all outstanding and partially paid invoices as of your PCLaw start date in for the vendor.
  6. Click to highlight an invoice, and click Remove to delete any invoices that are not outstanding or partially paid as of your PCLaw start date.
  7. Click OK to return to the Pop Up Help - Vendors window.
  8. Repeat steps 3 through 6 for each vendor.
  9. Click OK to return to the Select Vendor window.
  10. Click Cancel to return to the PCLaw desktop.
  11. Rerun the G/L Reconciliation Report and check mark Reread G/L Information to ensure there is not an imbalance after making changes to your Vendor Opening Balances.
    NOTE: Continue to the next step if you still have an imbalance.
  12. Click Tools and select G/L Opening Balances... to open the G/L Opening Balances window.
  13. Enter the correct opening balance for the General Liabilities G/L Account (2000).
    NOTE: Refer to your firm's accountant or bookkeeper if you do not know to which G/L account to allocate the opposite side of the transaction.
  14. Click OK.
  15. Click Yes on the Save information? prompt.
  16. Click Yes if you get the Warning: Date entered is more than a year after or before today. Continue with this date? prompt.
  17. Rerun the G/L Reconciliation Report and check mark Reread G/L Information to ensure there is no longer an imbalance.