Article ID: 8727

Correcting an Imbalance for the Client Disbursement Recovery (Accrual) That Begins After Your Start Date

An imbalance for the Client Disbursement Recovery between the Client Ledger and G/L appears in the Client/Journal column under the Client Disbursement Recovery section of the G/L Reconciliation Report.

Take the following steps to reconcile differences that appear under the Client/Journal column if the imbalance occurs after the accounting start date of your books:

  1. Make a backup of the program.
  2. Click G/L and select Statements... to open the Statements window.
  3. Click to check the General Ledger box under the Statement Selection Options and select GL in the Template box.
  4. Click to uncheck the other three Statement Selection Options.
  5. Select the Selected option in the G/L Account Selection box and click Select... to open the List - G/L Accounts window.
  6. Click to check mark the G/L control account (1210).
  7. Click OK to return to the Statements window.
  8. Enter the first day of the imbalance in both the Start Date and End Date boxes.
  9. Click to check the Detailed Report box.
  10. Click to check mark Screen in the Output box.
  11. Click OK to generate the General Ledger report for the day of the imbalance.
    NOTE: Click Yes if you get the Do you want to re-read G/L information? prompt.
  12. Double-click any entries in the amount of the imbalance to open the Correct window.
    NOTE: If you get the This entry is in a closed period and cannot be changed prompt, click OK and take either of the following actions:
    • Enter a G/L Adjustment in the amount of the imbalance to reallocate the item from the Client Disbursement Recovery G/L control account to the correct G/L account.
    • Reopen your months back to the date of the entry and change the G/L allocation on the transaction to something other than the Client Disbursement Recovery G/L control account (1210).
  13. Change any G/L allocations to the G/L 1210 account on any entries that are not Retainer or Billing items (General Retainers Allocate automatically to the G/L 1210 by default).
  14. Click OK on the Correct window when there are no more allocations to the G/L 1210 account.
  15. Repeat steps 11 through 13 for any additional items that equal the amount of the imbalance.
    NOTE: It is possible to have a combination of debits and credits to the G/L 1210 that total the overall imbalance so there can be more than one item to correct.
  16. Rerun the G/L Reconciliation Report and check mark Reread G/L Information to ensure there is no longer an imbalance.